HR Administrative Assistant
The Massachusetts Teachers Association (MTA) is a union environment, dedicated to improving the workplace and the quality of life for all education employees and to protecting their hard-won rights. Equally important, we are an association of highly-qualified professionals, committed to establishing and maintaining optimal conditions for student learning from preschool through graduate school.
The MTA and its 110,000 members work to advance the quality and equity of Massachusetts public schools and colleges by securing the working conditions and professional respect and autonomy of educators, advocating for full funding for public education, and challenging education “reforms” that serve to privatize public education and undermine educator professionalism and the student learning experience.
The MTA is looking for an Human Resources Administrative Assistant who is responsible for handling various high-level and confidential administrative duties on behalf of Human Resources (HR). The position will report to the Human Resources Director and will also provide administrative and special project work for our Legal counsel. Ideal candidates must have HR experience, demonstrate self confidence, be able to problem solve and work independently on assigned projects along with the ability to collaborate with other MTA division. In addition, candidates must have strong technical aptitude with MS Office, TEAMS and ADP and be comfortable working in a high-paced work environment.
- First point of contact within the HR team, answer employee questions about HR-related issues and assist with triaging and navigating employee inquires.
- Manage end-to-end HR processes from hire to termination for all MTA staff, including drafting offer letters, managing new hire orientation, HRIS data entry, processing employee changes, coordinating exit interview and other important HR touch points
- Maintains electronic and paper record-keeping for records of current and former employees; union grievances, negotiations, and other records; plan documents, contracts, and other benefit administration records; and other HR and Legal records.
- Proofreads and formats draft memos, reports, etc., and prepares final documents including confidential documents related to labor relations and employee discipline, grievances, complaints, bargaining, etc.
- Take confidential notes and gathering confidential files/binders.
- Participate in ongoing HR projects as directed by the HR Director.
- Create regular reports and presentations on HR metrics (e.g., turnover rates, applicant sources, etc.) at the direction of the HR Director.
- Work with the Human Resources staff provides employee payroll-related information to Finance & Accounting staff.
- Provides confidential employee payroll-related information to Finance & Accounting staff.
- Take confidential notes during bargaining sessions with staff unions; including late nights when staff Collective Bargaining Agreements are being bargained.
- Take confidential notes for union grievances, negotiations, and other records; plan documents, contracts other HR and Legal records.
- Takes detailed confidential notes investigatory, union grievance, collective bargaining, and other meetings, as assigned.
- Coordinates distribution (both electronic and paper) of notices to employees and/or former employees.
- Manages the calendars, which often contain confidential or sensitive matters, of the Human Resources Director, schedules and plans for both in-person and online meetings
- Other duties as assigned.
- Minimum of three years of high-level (e.g., executive assistant) administrative experience, with one year in human resources.
- A commitment to the mission of the MTA and to the organized education profession.
- Commitment to racial justice, equity, diversity, and inclusion inside organizations.
- Demonstrated ability to handle sensitive and/or confidential information and to maintain confidentiality.
- Acute attention to detail, including the ability to accurately proofread, edit, and format documents in English and to accurately prepare other data.
- Successful experience in working with diverse groups, committees, and constituencies.
- Demonstrated ability to function as part of a team.
- Demonstrated ability to handle multiple priorities.
- Excellent organizational skills.
- Excellent oral, written, and interpersonal communication skills.
- Experience using Microsoft Office, including TEAMS, Outlook, Word, PowerPoint, and Excel.
- Familiarity with online HRIS systems (such as ADP WorkForce Now).
- Ability to work occasional evenings or weekends.
*MTA reserves the right to waive any qualifications at its discretion*
The MTA has a competitive compensation program with a robust benefits package that includes: a defined benefit plan, 401k, medical, dental, STD, LTD, paid holidays, and a generous time off program.
The MTA is an Equal Opportunity Employer and is committed to building a culturally diverse workforce. We strongly encourage applicants from minorities, women, and persons with disabilities.
Massachusetts Teacher Association